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club install fee
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rockstardave
Presonic
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Joined: 29/07/2010 01:02:17
Messages: 322
Location: buffalo ny
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I'm growing my sound-and-lights company and have an opportunity to install a small system into a local venue that's opening soon. I'm trying to determine how much to charge them for the system.

My initial thoughts are to figure this out based on 2 factors: how much the rental is, and how much i need to be paid for my work.

I know my hourly rate , but what do I charge for the actual lease of my sound system? Here's the gear going in:

(2) 2 x 15" mains
(2) 1 x 18" subs
(4) 1 x 12" monitors
(2) xti4000 amps
(2) xls2500 amps
$2000 worth of mics
$1000 worth of cables and stands

typically i hire out this system (with myself setting it up and running it) for $250-ish per night.

for an install i dont need to setup nor tear down. so i should charge less than $250 per night, right? i mean - 90% of the work is lugging the stuff around, set up, ring it out, etc etc. the only real fun part is mixing, and with an install that'd be a much larger part of the job.

insurance will run $500 per year tops, and probably much less than that.

a typical gig at this place will be 4 hours of music, with possible set change during one of the breaks

thoughts?????
2xSL16 , KW-series , Macbook pro / ipad , fairly decent mics and DI boxes.
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Monolithent
Supreme Baconator
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Joined: 28/07/2010 18:47:25
Messages: 13464
Location: Central New Jersey
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Talk to some folks in your area that do install work and find out what they charge. You might be able to subcontract some help to get it done quickly and correctly (different types of cables and equipment for an install than a live rig--cables are usually cheaper but gear is usually more)

Hope that is some level of help. I only consult on install stuff and I've charged anywhere from 250-1000 for just that part.
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Tallest guy in the Mod Squad with all his hair still on his head.

No I'm not a freaking pilot!! The Air Force won't let me have a suit with a zipper...or sometimes shoestrings.

My advice and suggestions should never be considered advice or suggestions. These are mostly insane ramblings of a poor aircraft mechanic who can, strangely enough, still hear.

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Mcameron
Prenoob
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Joined: 24/01/2011 01:39:02
Messages: 36
Location: Nova Scotia
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Be careful you do not have to continuously keep going in and tweak and re-set everything. Bar installs are a nightmare for taking up your time for after sale service.

If you do charge whatever, which I assume would be different than up here in Nova Scotia ( I would charge a price to basically say "no" to do a bar install). I would ensure to make an understanding about service calls after it is working... have it work and tested with the management there, and then discuss any other users who may screw things up. THAT should be billable if there are others using gear and not leaving it they way it is supposed to be.

Most times this kind of install will come back and haunt you, so be careful.
Monolithent
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Joined: 28/07/2010 18:47:25
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Location: Central New Jersey
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Just a piece of advice as well.
Cover and lock everything you set up.
Especially the limiters and EQ.
You don't wanna know how many times I've had to go back in and re-EQ a place that either didn't pay for the covers or let people jack with the devices.
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Tallest guy in the Mod Squad with all his hair still on his head.

No I'm not a freaking pilot!! The Air Force won't let me have a suit with a zipper...or sometimes shoestrings.

My advice and suggestions should never be considered advice or suggestions. These are mostly insane ramblings of a poor aircraft mechanic who can, strangely enough, still hear.

StudioLive 16.4.2, AudioBox 1818VSL, AudioBox 44VSL, Faderport, Digimax FS,, M-Audio Firewire 410
--MultiBoot System--
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Gigabyte motherboard--SYBA TI Firewire XIO2200A--i7 2600k Quad Core--16 GB DDR III--Custom 2U Rackmount--4 TB Raid (all internal SATA II)--19" Samsung HDMI LCD on pivoting VESA 1U Mount
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rockstardave
Presonic
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Joined: 29/07/2010 01:02:17
Messages: 322
Location: buffalo ny
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thanks guys- i already know all about that.

i worked for a company that had install leases at dozens of clubs around here - i went in and mixed each band though.

but i was never involved with finances. i got my $100 for mixing no matter what. i'd assume that the system lease was something like $50-100 per night of use. or maybe monthly?
2xSL16 , KW-series , Macbook pro / ipad , fairly decent mics and DI boxes.
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Jerryd
Presonic

Joined: 28/07/2010 16:01:24
Messages: 698
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I have ran across this situation several times and my thoughts are this: $100 a night to mix a band seems fair for the most part BUT that is just to mix. I would want at least that no matter who's system I was using.

So you further add to that -- your own system & no matter what way you look at it -- you have to charge something for PA usage. Stuff just has to get replaced over time. You have drunk lead singers swinging from the rafters and mics get dropped, drum cymbals tipping over slicing your mic cables in half.......etc.

I would do this: Talk to the bar owner and tell him or her a flat fee of $200 or $250 a night. That will be for you to mix and for the band to use the PA. Explain that you will be providing consistent sound for ALL bands and every band will be on an even playing field. Also, re-enforce that you have been doing this for quite a while and the worst thing you hate to see is clients leave because of poor sound --- you will make sure that doesn't happen.

Let the bar owner work out the rest of the details with the bands BUT you will handle everything that has to do with putting on the show. This speeds up the tear down process immensely at the end of night so everyone can go home as soon as possible.

Since this is a new club -- it should be easy for you to seal the deal.
Jerryd
Presonic

Joined: 28/07/2010 16:01:24
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Dave -- shoot for exactly what you want right out of the shoot. I have never been able to up my fees once the deal is set. that goes for running sound or even playing in a band.

Agreeing to a lesser amount just to get your foot in the door will keep you at that amount for a very long time. You will get what you ask for......$200-250 a night isn't out of the question even if you are leaving your system there week after week. Just my opinion though....... Good Luck
funkafize
Prenoob
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Joined: 29/07/2010 06:28:43
Messages: 60
Location: Melbourne, Australia
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I work out my rental fees as 2% of the RRP (that stands for recommended retail price in Australia) cost to replace the equipment. So if i bring in a system that costs $10, 000 then i charge $200 a week for a rig that gets used friday and saturday. So a weekly rental fee will have the system paid for within a year. I've seen others charge around 4%. Some dudes will still charge $200+ on lower quality/costing old gear freshly painted. Venue know no difference as it still makes noise and half the time the old stuff looks bigger!! = value for money.

Thats where you have to sell key points in your service such as:
My gear is quality, reliable, safe, to a standard of performance your musical acts and audience expect.
Having my gear properly setup gives consistent audio quality.
It also reduces the chances of lower quality, unsafe rental rigs being loaded in and out all the time causing damage to the venue and disruptions to trading.

Make it clear (contract) as to what your insurance covers and what they have to cover eg damage due to misuse, theft, fire , flooding.
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scott10
Prenoob

Joined: 09/03/2011 02:41:59
Messages: 3
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I don't know if this is in time or not,,,but. you need to get paid every night for your work, you have to figure that into the equation. Depending on how much experience crowd draws, whatever the club can support, this could be anywhere from $75 to $250 a night for your services, not including the rental of the system. I have seen all sorts of situations, weekly rent, bands pay off the top,, whatever... As long as you get paid, whatever works works.
 
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